Privacy Policy for Wicked Pig Productions
Effective Date: 21.09.2026
Wicked Pig Productions (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store and share personal data when you visit wickedpigproductions.com, contact us, submit information to us, sign up to receive communications from us, or work with us as an artist, venue, promoter, freelancer, supplier or other professional contact.
It also explains your rights under the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.
Who we are
Wicked Pig Productions is currently an unincorporated organisation operated by Rhys Williamson.
Address:
4 Fairfield Place
Bristol
BS3 1LH
United Kingdom
Email: rhys@wickedpigproductions.com
For data protection purposes, Rhys Williamson, trading as Wicked Pig Productions, is currently the data controller for personal data processed by Wicked Pig Productions.
Once Wicked Pig Productions is incorporated as a company, this section will be updated to reflect the company's legal name and registered office.
We are not currently required to appoint a Data Protection Officer (DPO). If you have any questions about how we use your personal data, you can contact us using the email address above.
Personal data we collect
The personal data we collect depends on how you interact with Wicked Pig Productions.
This may include:
Name
Email address
Telephone number, where provided
Company or organisation
Job title or professional role
Website and social media links
CV or professional biography
Information about a show or creative project
Information contained in correspondence with us
Information required to manage professional relationships, projects or contracts
We do not generally seek to collect sensitive personal data or special category data. Please avoid providing sensitive personal information through our website forms unless it is genuinely necessary for your enquiry.
Information provided through our website
Our website may collect personal data when you:
Contact us through an enquiry form
Contact us about programming, producing, touring or other professional opportunities
Submit information about yourself or a creative project
Sign up to our email newsletter
Contact us through other website forms
Information provided through professional contact
We may also process personal data provided to us through ordinary professional correspondence or working relationships, including information provided by artists, venues, promoters, journalists, freelancers, suppliers and other industry contacts.
This may include information provided directly by you through email, telephone, meetings or other professional communications.
How we use personal data
We use personal data for purposes including:
Responding to enquiries
Considering artist and production submissions
Assessing whether we may be able to work with an artist or project
Maintaining professional relationships with artists, venues, promoters, journalists, freelancers, suppliers and other contacts
Managing productions, projects and professional engagements
Communicating with artists and other professional contacts about relevant opportunities
Keeping appropriate records of our professional correspondence
Sending newsletters and other marketing communications where you have specifically opted in
Promoting Wicked Pig Productions' productions and activities
Understanding how people use our website and improving its performance
Measuring and improving the effectiveness of advertising and marketing
Complying with our legal and regulatory obligations
If an artist submits a project that we are not able to work on, we may retain their contact details and information about the submission so that we can contact them about a future opportunity where we consider it relevant.
We will not automatically add people to our newsletter simply because we have obtained their contact details through professional correspondence, an artist submission, a venue enquiry or another route.
Lawful basis for processing
Depending on the circumstances, we rely on one or more of the following lawful bases under the UK GDPR:
Legitimate interests
We may process personal data where this is necessary for our legitimate interests, provided those interests are not overridden by your rights and interests.
This may include:
Responding to professional enquiries
Managing relationships with artists, venues, promoters and other industry contacts
Assessing and managing production and creative submissions
Communicating with professional contacts about relevant work or opportunities
Managing projects and services
Maintaining appropriate business records
Conducting professional marketing and outreach where permitted by applicable law
Consent
We rely on your consent where this is required, including for our email newsletter and for non-essential cookies and tracking technologies where applicable.
You can withdraw consent at any time.
Contract
We may process personal data where this is necessary to enter into or perform a contract with you.
Legal obligation
We may process personal data where this is necessary to comply with a legal or regulatory obligation.
Email newsletters and marketing
If you sign up to receive communications from Wicked Pig Productions, we may use your name and email address to send you newsletters and information about Wicked Pig Productions.
These communications may include information about:
Wicked Pig Productions
Productions we are producing or supporting
Upcoming performances and events
Artists and projects we are working with
Other shows or productions that we consider relevant to our audience
You will only be added to our newsletter mailing list when you have explicitly opted in.
We will not add people to the newsletter simply because they have contacted us, submitted an artist proposal, worked with us, or otherwise provided their email address through a professional relationship.
Every marketing email will provide an opportunity to unsubscribe.
Professional email and outreach
We may use professional contact details to communicate directly with artists, venues, promoters, journalists, freelancers, suppliers and other industry contacts.
For example, we may use email to contact a venue about a production, approach a journalist about a show, or contact an artist about a potential opportunity.
Where we use professional contact information for direct outreach, we will do so in accordance with applicable data protection and electronic marketing laws.
This type of professional correspondence is separate from our opt-in newsletter mailing list.
We may use Mail Meteor to assist with professional email outreach and mail merges. Information processed through Mail Meteor may include your name, email address and information contained within our correspondence.
Artist submissions
If you submit information to us about yourself or a creative project, we may process information including:
Your name
Email address
CV
Show or project information
Website and social media links
Other information you choose to provide
We use this information to consider potential producing, creative, marketing, touring or other professional opportunities.
If we are unable to work with you or your project, we may retain your contact details and submission information for a reasonable period so that we can consider whether there may be a suitable opportunity in the future.
We will not use information submitted through an artist submission form to add you to our newsletter unless you separately opt in to receive newsletter communications.
Ticketing
Wicked Pig Productions does not currently sell tickets directly through its website.
Tickets for productions may be sold through third-party ticketing platforms, venues, festivals or other ticketing providers.
Those organisations may collect and process personal data in accordance with their own privacy policies. Where Wicked Pig Productions does not receive or control that personal data, the relevant ticketing provider or venue is responsible for its processing.
Where we do receive audience or customer information from a ticketing provider or venue, we will process that information in accordance with this Privacy Policy and applicable data protection law.
Cookies and tracking technologies
Our website uses cookies and similar technologies.
These may include:
Essential cookies required for the website to operate
Squarespace analytics and performance technologies
Google Analytics
Meta Pixel
Other technologies provided by Squarespace or our advertising and analytics providers
Google Analytics helps us understand how visitors use our website and improve its performance.
Meta Pixel may be used to measure the effectiveness of advertising and marketing activity and, where permitted, help us understand or reach relevant audiences.
Non-essential analytics and advertising cookies will only be used where you have provided the required consent through our cookie consent mechanism.
You can change or withdraw your cookie preferences through the cookie settings available on our website.
The exact cookies and technologies used may change as we develop the website and our marketing activity. We will update this Privacy Policy and our cookie information where necessary.
Who we share personal data with
We do not sell your personal data.
We may share or allow access to personal data with service providers who help us operate Wicked Pig Productions and our website, including:
Squarespace, which hosts our website and may provide website analytics and email marketing services
Google Workspace, which we use for email, document storage and other business services
Google Analytics, for website analytics
Meta, including Meta Business Suite and Meta Pixel, for advertising, marketing and measurement
Mail Meteor, for professional email outreach and mail merges
Ticketing platforms, venues and other production partners where this is necessary to manage a production or professional engagement
Professional advisers or other service providers where necessary to operate our business or comply with legal obligations
These providers may process personal data on our behalf and may process data outside the UK. Where this happens, we will take appropriate steps to ensure that personal data receives an appropriate level of protection in accordance with applicable data protection law.
How long we keep personal data
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, or where we have an ongoing legitimate reason or legal obligation to retain it.
Different types of information may therefore be retained for different periods.
For example:
Enquiry correspondence may be retained for as long as necessary to deal with the enquiry and maintain an appropriate record of the interaction.
Artist submissions may be retained for a reasonable period so that we can consider future opportunities.
Professional contact information may be retained while there is a reasonable ongoing professional relationship or legitimate business reason to retain it.
Newsletter information will be retained while you remain subscribed, and for a limited period afterwards where necessary to maintain suppression or unsubscribe records.
Information relating to contracts, payments or legal obligations will be retained for the period required by applicable law or reasonably necessary for legitimate business purposes.
Cookie and analytics information is retained according to the settings and retention periods of the relevant providers.
We periodically review the personal data we hold and delete or anonymise information that is no longer required.
International transfers
Some of the services we use may process personal data outside the UK.
Where personal data is transferred internationally, we will use an appropriate legal mechanism and safeguards as required by applicable data protection law.
Further information about international transfers may be available in the privacy information provided by the relevant service provider.
Your rights
Depending on the circumstances and the lawful basis on which we process your personal data, you may have rights including:
The right to be informed about how we use your personal data
The right to access your personal data
The right to have inaccurate personal data corrected
The right to request deletion of your personal data
The right to request restriction of processing
The right to object to certain processing
The right to data portability in applicable circumstances
The right to withdraw consent where we rely on consent as our lawful basis
You may also have an absolute right to object to direct marketing.
To exercise your rights, or ask a question about how we use your personal data, contact:
We may need to ask for additional information to verify your identity before responding to a request.
Security
We take reasonable technical and organisational measures to protect personal data against accidental loss, unauthorised access, alteration or disclosure.
These measures may include:
Using HTTPS/SSL encryption for website traffic
Using password-protected business accounts
Access controls for business systems and files
Using reputable third-party service providers
Keeping software and systems appropriately maintained
Limiting access to personal data to people who need it for legitimate business purposes
No method of transmitting or storing information is completely secure, so we cannot guarantee absolute security.
Complaints
If you have concerns about how we have handled your personal data, please contact us first at:
You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO).
Information Commissioner's Office
Website: https://ico.org.uk
Helpline: 0303 123 1113
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our activities, website, services, technology or legal requirements.
The effective date at the top of this policy indicates when it was most recently updated.
We will update this policy before introducing new uses of personal data where required.